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International Students

AN INTERNATIONAL SCHOOL

Welcoming Students from Around the World

In line with Concord College’s heritage and reputation as a world-class international school in the UK, Concord College International School is proud to be an international learning community, welcoming students from a wide range of countries, cultures and educational backgrounds.

Our Admissions Team is committed to supporting international families throughout every stage of the admissions process, ensuring a smooth transition to school life in Malaysia and helping every student feel welcomed, supported and ready to succeed.

An International School

A Truly International Community

Our diverse student community provides a rich learning environment where students develop a global outlook whilst building lasting friendships across cultures.

Students benefit from a British curriculum delivered within an international setting, preparing them to become confident, respectful and globally minded young people.

How We Help

Admissions Support

Our Admissions Team will guide international families through every stage of the application process.

Support includes guidance on:

Admissions requirements
Entry assessments (where applicable)
Required documentation
School enrolment procedures
Student pass application guidance
Arrival planning and commencement of school

Our aim is to ensure that every family feels informed and supported throughout the admissions journey.

Language Support

English Language Support

Students whose first language is not English may be assessed to determine the most appropriate level of language support.

Where required, English language support is available through our English as an Additional Language (EAL) programme, enabling students to develop the language skills and confidence needed to access the curriculum successfully whilst participating fully in school life.

Starting at Concord

Settling into Concord

Starting at a new school in a new country is an exciting milestone.

From orientation programmes to ongoing pastoral care, we help students settle quickly into the Concord community, build friendships and develop confidence in their new learning environment.

Our teachers and pastoral staff work closely with families to ensure every student enjoys a positive and successful transition.

Supporting Families

Relocating to a new country involves many important decisions.

Our Admissions Team is available to answer questions, provide guidance and support families throughout the admissions process, helping them make a confident and informed transition to Concord College International School.

Visa & Pass Information

Important Details for International Students

All international students studying in Malaysia are required to have a long-term pass. This is either a:

Student Pass (widely known as Student Visa) – for new students aged 3 to 18 years old who are studying at international schools in Malaysia
Dependent Pass – for students whose parents hold valid work permits in Malaysia
Diplomatic/Resident Pass/Others – for students whose parents have been living and working in Malaysia
Malaysia My Second Home (MM2H) Pass – for students whose parents hold MM2H Visa

In the absence of a valid pass, students studying in Malaysia will be deemed to be staying illegally and will not be permitted to remain in Malaysia.

New International Student – Student Visa Process: Step-by-Step

Step 1: Student Visa Application Form

To initiate the Student Visa application process, parents must first sign the acceptance form and submit the student visa application form to the Admissions Department at admissions@concordcollege.edu.my

Step 2: Ministry of Education (MOE) Study Approval

CCIS will apply to the MOE for the Study Approval Letter required for your child’s Student Pass application. The process may take up to four weeks. Under normal circumstances, the approval letter will be emailed to you before your child travels to Malaysia.

Copy of the student’s passport (bio-data page)
Passport must have at least 18 months’ validity at the time of application
Passport must have at least 8 blank pages

Step 3: Document Notarization from Malaysian Embassy

Before travelling to Malaysia, all required legal documents must be in English and certified as true copies by the High Commission of the country that issued the documents. The documents must also be notarized by the Malaysian Embassy.

Student’s birth certificate
Parent’s marriage/divorce/death certificate
Divorce agreement & Child custody, if applicable
Family-relation certificate, if applicable
Mother’s employment letter, if the father will be accompanying the child in Malaysia and applying for a Guardian Pass instead of the mother.

For certain nationalities, the notarization process may be completed through the respective Embassy in Malaysia. Please check with your Embassy for the applicable requirements.

Step 4: Arrival in Malaysia

Upon arrival at KLIA, students and parents may choose to clear Immigration through either of the following:

Physical Counter – Please carry the student’s MOE Study Approval Letter, as it may be requested by Immigration authorities.
Electronic Gate (e-Gate) – Please apply https://imigresen-online.imi.gov.my/mdac/ and complete the registration at least 3 days before arrival and email the school a copy of the Malaysian Digital Arrival Card (MDAC) email confirmation.

Step 5: Student Pass Application / Special Pass

Before the term starts, parents must submit their child’s passport and all required visa documents to the CCIS Admissions Department. Only complete applications will be submitted to the Malaysian Immigration Department.

Student Pass application process takes approximately 8-10 weeks, during which the applicant must remain in Malaysia. Please inform the Admissions Department if your child needs to travel due to an emergency. Kindly note that the visa application must be resubmitted as new upon your child’s return to Malaysia.

It is also important to note that Guardian Passes is required for parents of Primary students and Secondary non-boarders, and are optional for parents of Secondary boarders.

The Guardian Pass application can only be submitted after the student’s Student Pass has been approved. While the Student Visa application is being processed, accompanying parent (either mother or father) may apply for a Special Pass to extend their stay in Malaysia for up to 30 days, subject to the Immigration approval. Please discuss this option with the Admissions Department if required.

All visas must be renewed annually.

For students with existing Student Pass in Malaysia;

A release letter from the previous school is required to confirm the student’s withdrawal date.
The existing Student/Guardian Pass must be shortened or cancelled accordingly before submitting your passports to CCIS. Only passports with a valid pass can be processed when the new term begins at CCIS.

MM2H & Dependent Pass – Permission to Study Stamp (PTS)

A Permission to Study (PTS) is an endorsement issued by the Immigration Department to confirm that the student is enrolled in a registered school in Malaysia. After the student commences their studies at CCIS, parents are responsible for submitting the school offer letter to their respective employer or MM2H agent and requesting them to apply for the required PTS.

Once the PTS is obtained, a copy must be emailed to the Admissions Department.

Personal Bond

All international schools in Malaysia are required to sign a Personal Bond on behalf of the student and the guardian, in accordance with Regulation 18 of the Immigration Regulations 1963. This bond serves as a guarantee that the student and their parent(s) will comply with the Immigration Ordinance and related regulations.

To fulfil this requirement, the school collects a refundable deposit at the time of enrolment.

CCIS reserves the right to forfeit the deposit and cancel any visa application for legal breaches (any form of violation of company policies, employment or illegal business in Malaysia, or discrepancies found before or after issuance including misconduct, unethical behaviour and external party involvement in visa application.

Upon withdrawal from the school, parents are responsible for ensuring that there are no outstanding fees and all relevant visas are properly cancelled in order to remain compliant with Malaysian immigration laws.

Cancellation / Termination of Student Pass

In the event of withdrawal, an official withdrawal form must be submitted at least one (1) term in advance to be eligible for a deposit refund. All outstanding fees must also be settled before we can proceed with the cancellation of the Student Pass.

As the student is the principal pass holder and the Guardian Pass is dependent on the student’s status, the cancellation of the Student Pass will automatically result in the cancellation of the Guardian Pass.

Passports must be submitted to the Admissions Department at least two (2) weeks before the last day of school, along with a flight ticket confirming departure from Malaysia.

If transferring to another school, the new school’s offer letter and Ministry of Education (MOE) approval must be provided to cancel and shorten the validity of the current pass.

In cases of immediate withdrawal, including failure to return after an extended holiday or sudden departure from Malaysia, the school is required to lodge a police report to facilitate the immediate termination of the Student Pass and Guardian Pass in the Malaysian Immigration system. This measure is taken to prevent any misuse of the pass and to address potential security concerns. Please note that such termination may lead to complications should the student apply to transfer to another school or seek re-entry into Malaysia in the future, due to existing records.

For students holding a Dependent Pass or MM2H Pass, the Permission to Study stamp must be cancelled by the parent’s employer or the MM2H agency, as applicable.

Overstaying Offence

It is the responsibility of parents to closely monitor their child’s passport expiry date, as well as the validity of their current student pass and guardian pass, at all times.

Any individual who remains in Malaysia without a valid pass or beyond the permitted period is considered to have committed an immigration offence under the Immigration Act 1959/63, commonly referred to as overstaying. Overstaying is a serious offence and may result in penalties, including fines, detention, deportation, and possible blacklisting from re-entering Malaysia. Such cases may also be referred to the relevant enforcement authorities, including the Royal Malaysia Police.

To avoid any complications, parents are strongly advised to ensure the timely application and renewal of the student pass and guardian pass, as well as to always keep all travel documents valid. Please contact the Admissions Department if you require further information or clarification regarding any visa-related concerns.

A Guardian Pass application can only be submitted after the initial Student Pass has been approved.

Parents of international students in Primary and Secondary school are required to apply for a Guardian Pass (also known as a Guardian Visa), except for:

Boarding Students – whose parents do not reside in Malaysia. However, if the parent of a boarder plans to accompany them in Malaysia, the parent may apply for a Guardian Pass. Please discuss this with the Admissions Department.
Dependent Pass Students – whose parent holds a valid long-term pass (including a work permit or MM2H) to reside in Malaysia.

In the absence of a valid pass, parents are considered to be staying illegally in Malaysia and could be required to leave the country immediately. Parents are therefore responsible for ensuring that both their own pass and their child’s pass remain valid at all times.

If you have any questions or are uncertain about your immigration status, please consult the Admissions Department for further clarification.

New Application – Guardian Visa Process: Step-by-Step

Step 1: Completing the Student/Guardian Visa Application Form

To initiate the Guardian Pass application process, parents must first obtain their child’s Student Visa. Please complete the Student/Guardian Visa Application Form and submit it to the Admissions Department.

Step 2: Applying for a Special Pass (if necessary)

If the parent’s current entry pass is due to expire within 7 days while the Student Pass is still being processed by the Immigration Department, the parent can apply for a Special Pass to extend their stay in Malaysia for approximately 30 days, subject to Immigration approval. Only one parent (either the mother or the father) can apply for the Special Pass.

Documents required:

Physical passport of the parent
Passport must have at least 18 months’ validity at the time of application
Passport must have at least 8 blank pages
Recent entry stamp / MDAC confirmation email & boarding pass
Current pass is still valid (at least 7 days before the due date)
Payment receipt for the Special Pass, as per the fee indicated in the application form

Step 3: Applying for a Guardian Visa

As soon as your child obtains their Student Visa, the parent must submit the complete documents below to proceed with the Guardian Visa application.

Passport-sized photos (2 pieces)
Physical passport of the parent
Medical insurance – the policy must be active, provide coverage for health and medical expenses in Malaysia, and clearly state the policyholder’s name, policy number and one year of coverage at the time of application. Personal Accident (PA) insurance is not acceptable.
Bank account statements – the most recent 3 months of active bank statements and transactions, reflecting a minimum month-end balance of RM25,000 or equivalent. Documents must be in English, and either be stamped by the bank or notarized by the Embassy.
A copy of the house rental agreement & 3 months of utility bills
If applicable: if the father is applying for the Guardian Pass, please submit the spouse’s employment letter (notarized by the Embassy) to confirm that he will be the legal guardian in Malaysia
Current pass is still valid (at least 7 days before the due date)
Payment receipt for the Guardian Visa, as per the fee indicated in the application form

Under normal circumstances, the processing period for the Guardian Visa is approximately 10 weeks, during which applicants must remain in Malaysia. Guardian Pass holders are not permitted to engage in business activities in Malaysia, but may apply for a Younger Sibling Visa for children under three (3) years old. Please consult the Admissions Department for more information.

Upon approval of the Guardian Visa, the parent must immediately open a Malaysian bank account to fulfil the requirements for visa renewal. The parent is required to provide three (3) months of active local bank statements, with each statement showing a month-end balance of at least RM25,000.

Having a Malaysian bank account also allows the parent to apply for a Second Guardian Visa for their spouse, if required.

Personal Bond

To fulfil this requirement, the school collects a refundable deposit at the time of enrolment.

CCIS reserves the right to forfeit the deposit and cancel any visa application for legal breaches (any form of violation of company policies, employment or illegal business in Malaysia, or discrepancies found before or after issuance, including misconduct, unethical behaviour and external party involvement in the visa application).

Cancellation / Termination of Student & Guardian Pass

Passports must be submitted to the Admissions Department at least two (2) weeks before the last day of school, along with a flight ticket confirming departure from Malaysia.
If transferring to another school, the new school’s offer letter and Ministry of Education (MOE) approval must be provided to cancel and shorten the validity of the current pass.

For students holding a Dependent Pass or MM2H Pass, the Permission to Study stamp must be cancelled by the parent’s employer or the MM2H agency, as applicable.

Overstaying Offence

It is the responsibility of parents to closely monitor their child’s passport expiry date, as well as the validity of their current student pass and guardian pass, at all times.

Any individual who remains in Malaysia without a valid pass or beyond the permitted period is considered to have committed an immigration offence under the Immigration Act 1959/63, commonly referred to as overstaying. Overstaying is a serious offence and may result in penalties, including fines, detention, deportation and possible blacklisting from re-entering Malaysia. Such cases may also be referred to the relevant enforcement authorities, including the Royal Malaysia Police.

Disclaimer

The approval and issuance of Student, Guardian or Younger Sibling Visas are solely at the discretion of the Malaysian Immigration authorities. The school and/or its appointed staff shall not be held responsible for, nor can they guarantee, the successful approval or issuance of any visa application.
If a new visa application is unsuccessful and the family decides to withdraw the student, the school will refund the school fees on a pro-rata basis, calculated according to the number of school days attended by the student. A processing/administration fee of RM500 will apply.
Concord College International School (CCIS) reserves the right to cancel or withdraw support for any pass/visa application in the event of a breach of Malaysian laws and/or regulations, or if any discrepancy or non-compliance is identified before or after the issuance of the visa.

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